Privacy Policy

Blue Sky Inventories (“we”, “our”, “us”) is a sole-trader business operated by Christopher Callear. We are committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, store, and share your data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable laws.

We are registered with the Information Commissioner’s Office (ICO) under registration number ZB938947.

Website Terms & Conditions

These Terms & Conditions govern your use of the Blue Sky Inventories website. By accessing or using our website, you agree to comply with these Terms.

1. Who We Are

This website is operated by Blue Sky Inventories, a sole-trader business owned and operated by Christopher Callear. We provide independent property inventory, check-in, check-out, and related services.

2. Personal Data We Collect

We may collect and process the following categories of information:

Contact details: name, phone number, email address, postal address.
Property information: address, meter readings, key details, inventory notes, photographs, video recordings.
Communications: messages sent via our website forms, email, WhatsApp, or telephone.
Third-party information: details provided by letting agents, landlords, or property managers when acting on their behalf.
Website data: technical information such as IP address, browser type, and basic analytics.

We do not intentionally collect sensitive personal data (e.g. health, religion, ethnicity) unless it is provided voluntarily and necessary for service delivery.

3. How We Use Your Data

We process personal data only where it is necessary for one or more of the following purposes:

To book, manage, and deliver inventory, check-in, interim, and check-out appointments.
To prepare and deliver inventory reports and related documentation.
To communicate with tenants, landlords, and agents regarding appointments, property access, and report findings.
To respond to enquiries, complaints, or requests for information.
To maintain business, legal, and accounting records.
To comply with legal or regulatory obligations.

We do not sell your data. We do not use your data for direct marketing without your explicit consent.

4. Lawful Basis for Processing

Under UK GDPR, the lawful bases on which we rely include:

Contract – to deliver the services you or your landlord/agent have requested.
Legal obligation – to maintain records for tax, legal, or insurance purposes.
Legitimate interests – to manage our business effectively and communicate with clients.
Consent – where you have explicitly agreed (e.g. receiving optional updates).

5. Sharing Your Data

We may share your data with:

Landlords, tenants, or letting agents where necessary to provide our services.
Professional advisers (e.g. accountants, insurers, legal advisers).
Trusted third-party providers (e.g. secure email services, web hosting, cloud storage, InventoryBase reporting software). These providers are contractually required to safeguard your information.
Regulatory bodies or authorities, where required by law.

If data is stored or transferred outside the UK, we ensure that appropriate safeguards (such as standard contractual clauses) are in place.

6. Data Security

We use appropriate technical and organisational measures to protect your data, including:

Secure, password-protected devices and storage.
Encrypted communication and storage platforms where applicable.
Restricted access to personal data within our organisation.
Regular monitoring and updating of security practices.

7. Data Retention

We retain most personal data (including reports and related communications) for up to seven (7) years, in line with legal, tax, and insurance obligations. After this period, data is securely deleted or anonymised.

8. Your Rights

Under UK GDPR, you have the right to:

Access the personal data we hold about you.
Request correction of inaccurate or incomplete information.
Request deletion of your personal data (where legally possible).
Restrict or object to the processing of your data.
Request transfer of your data to another organisation (data portability).
Withdraw consent where we rely on it as our lawful basis.

To exercise any of these rights, please contact us (details below).

If you are dissatisfied with our response, you may lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk or by telephone on 0303 123 1113.

9. Website Visitors and Cookies

Our website uses only essential cookies and limited analytics to help us understand how the site is used and to improve performance. These do not identify you personally. You can disable cookies through your browser settings.

We do not use cookies for advertising or marketing purposes.

10. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

📧 info@blueskyinventories.org
📍 20 Breer Street, Fulham, SW6 3HD
📞 07759 283585